Administrative Assistant - F&B Department

About the role

A hotel belonging to the Accor network, which operates more than 45 brands, 5,500 hotels and 10,000 restaurants and lifestyle destinations, is looking for a hostess to provide general administrative support to its F&B department, including the retail store. The position is full-time and permanent.

Key responsibilities

• Provide general clerical and project-based administrative support to the F&B department.
• Assist with the preparation of department reports and presentations.
• Coordinate with procurement and vendors on store supplies and place orders where necessary.
• Ensure department processes meet company requirements and follow the hotel's hygiene and HACCP standards and SOPs.
• Maintain the office day to day, including office supplies, stationery, forms, keys, tools and equipment such as two-way radios and pagers.
• Support the F&B manager with meeting schedules, travel plans, conferences, correspondence, records and files.
• Track budgets, expenditures and project status, and develop administrative support systems to improve productivity.
• Handle copying, faxing, incoming and outgoing mail distribution.

Required profile

• Previous work experience in hospitality, preferably in a hotel.
• Fluent English, oral and written, with advanced written and verbal communication skills.
• Willingness to work flexible hours, including evenings and weekends.
• Strong leadership, problem-solving, time management and interpersonal skills, and the ability to work with a diverse team.

Required skills

• Excel, with a good understanding of figures.
• Microsoft Office.
• Good understanding of inventory management systems and costs.