Administrative Assistant

About the role

Metso’s Dubai office is seeking a proactive Administrative Assistant to support daily operations and ensure smooth logistical coordination for staff and visitors. You will play a key role in maintaining financial accuracy, managing travel, and organizing events that foster a collaborative workplace.

Key responsibilities

• Manage and reconcile office petty cash, ensuring proper documentation and compliance with financial policies.
• Process invoices, track expenses, and maintain accurate expense records.
• Arrange domestic and international travel, including flights, hotels, visas, and itineraries while adhering to travel policies.
• Coordinate airport transfers, driver services, and overall transportation logistics for employees and guests.
• Plan and execute corporate events, team‑building activities, and employee engagement initiatives, handling venue selection and logistics.
• Organize meeting rooms, conference facilities, and virtual meeting setups, ensuring required equipment is available.
• Maintain office supplies, pantry inventory, and oversee procurement of administrative services.
• Handle general correspondence, telephone inquiries, courier services, and postal communications.
• Support QHSE standards by keeping the office environment clean, organized, and compliant.

Required profile

• Strong attention to detail and accuracy in financial handling.
• Excellent organizational and multitasking abilities.
• Good communication skills and a customer‑service mindset.
• Ability to work independently and collaborate across departments.

Required skills

• Proficiency in office software (e.g., Microsoft Office suite).
• Experience with travel booking platforms and expense management tools.
• Familiarity with procurement and vendor coordination processes.