Administrative Assistant

About the role

We are looking for a proactive and organized Administrative Assistant to provide day‑to‑day secretarial and administrative support on a three‑days‑per‑week basis. The role involves coordinating with outsourced partners, handling communications, and ensuring that all administrative processes are completed efficiently and on time.

Key responsibilities

• Follow up with outsourced partners on document renewals, permits, licenses, and other administrative requirements.
• Monitor and respond to emails promptly and professionally.
• Make outbound calls and coordinate with internal and external stakeholders as needed.
• Maintain accurate records and track the status of ongoing administrative activities.
• Schedule meetings, coordinate appointments, and provide general secretarial support.
• Prepare basic reports, correspondence, and documentation.
• Support the team with various administrative tasks and ad‑hoc requests.
• Ensure all administrative processes are completed efficiently and within deadlines.

Required profile

• Previous experience as an Administrative Assistant, Secretary, Office Administrator, or similar support role.
• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and follow up proactively with stakeholders.
• Flexible, reliable, and able to manage multiple priorities simultaneously.
• Strong attention to detail and a professional approach to work.

Required skills

• Proficient in Microsoft Outlook (email and calendar management).
• Good working knowledge of Microsoft Word, Excel, and PowerPoint.