Administrative Assistant

About the role

We are seeking an Administrative Assistant to support engineering projects through effective project administration, document control, procurement coordination, and stakeholder management. The role involves professional correspondence with internal and external authorities and close collaboration with leadership, managers, and consultants.

Key responsibilities

• Oversee employee records, manage Coupa requests, ERP ordering processes and generate invoices to ensure accurate processing.
• Coordinate meetings, prioritize tasks and facilitate stakeholder communication for timely completion.
• Prepare, publish and maintain reports and analyses for management decision‑making.
• Update and maintain files, documentation and databases in compliance with company policies.
• Support inter‑departmental communication and operational planning.
• Provide comprehensive administrative support, including schedule management, time‑keeping, attendance and leave coordination.
• Serve as a reliable backup during peak periods or absences.
• Handle inquiries and correspondence, delivering excellent customer service to internal and external clients.
• Assist in organizing company events, meetings and conferences, including venue booking, catering and material preparation.

Required profile

• Higher Diploma certification (mandatory); Diploma certification preferred.
• Minimum 3 years of administrative experience, preferably within the hospitality or airline industry supporting senior management.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).