Administrative Assistant

About the role

EMA Ship Management, part of the DESE Group, is rapidly expanding its operations in Dubai. We are seeking a highly organized, detail‑oriented and proactive Administrative Assistant to keep daily office operations running smoothly and act as a central communication hub for our dynamic team.

Key responsibilities

• Monitor, filter, and manage all incoming messages and corporate emails.
• Forward communications promptly and accurately to the relevant departments and personnel.
• Organise internal and external meetings, prepare agendas, manage executive calendars and take meeting minutes when required.
• Maintain daily office order, manage office supplies and handle internal/external correspondence.
• Serve as a smooth communication bridge between management, administrative staff and technical/operational departments.
• Assist the management team with daily administrative tasks, documentation, filing and routine coordination duties.

Required profile

• Proven experience as an Administrative Assistant, Secretary, Office Administrator or similar support role (maritime/shipping experience is a strong plus).
• Exceptional written and verbal communication skills in English; additional languages are an advantage.
• Strong organisational, multi‑tasking and time‑management abilities with high attention to detail.
• Based in or willing to relocate to Dubai, United Arab Emirates.

Required skills

• Highly proficient in MS Office applications.
• Experience with email management tools.
• Familiarity with digital office systems.