Administrative Assistant

About the role

The Administrative Assistant provides executive, administrative and coordination support to the leadership team, covering calendar management, meeting readiness, action tracking and smooth office operations. The role works with the Technology, Procurement, Finance and People & Organisation teams, using approved digital and AI tools to boost productivity.

Key responsibilities

• Manage complex calendars, schedules, travel arrangements and priority commitments, coordinating with stakeholders
• Prepare meetings with agendas, briefing materials, attendee coordination, logistics and follow-up actions
• Maintain action trackers, escalate risks and ensure owners are accountable
• Act as a central coordination point for internal and external stakeholder enquiries
• Organise governance forums, leadership meetings and team events, including documentation, minutes and decisions
• Prepare, format, proofread and quality-check presentations, reports, correspondence and briefing materials for senior stakeholders
• Support budget administration, procurement, vendor coordination, invoice processing and the maintenance of confidential records, contracts and documentation

Required profile

• Bachelor's degree in Business Administration, Office Management or a related field, with 3-5 years of experience in administrative, executive support, office management or team coordination
• Knowledge of procurement, vendor administration, invoice processing and budget tracking; experience with enterprise systems preferred
• Proven experience in a fast-paced corporate environment
• Strong organisational, stakeholder management and communication skills, with discretion and confidentiality

Required skills

• Advanced Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Familiarity with AI-enabled productivity tools is an advantage
• Documentation management, meeting coordination, reporting, project tracking and record keeping