Administrative Assistant

About the role

Reneco is looking for an organized and detail-oriented professional to provide administrative and coordination support to the Executive Secretary and General Management. The role covers executive documentation, meeting coordination, stakeholder communication and day-to-day executive support.

Key responsibilities

• Prepare and manage executive correspondence, reports, presentations and official documentation.
• Coordinate document approvals, signatures, filing and records management, keeping things accurate and confidential.
• Assist with executive calendars, appointments, meetings and travel arrangements; prepare agendas, organize materials, record minutes and follow up on action items.
• Prepare and monitor Local Purchase Orders (LPOs) and related documentation.
• Facilitate communication between the Executive Secretary, senior management and internal departments, and liaise with external stakeholders, service providers and Public Relations Officers (PROs).
• Coordinate visitor schedules, meeting room bookings, hospitality arrangements and executive meeting logistics.
• Manage couriers, incoming correspondence and document distribution.
• Support office coordination improvements and cover reception duties when the Receptionist is absent or workload is high.

Required profile

• Bachelor's degree in Business Administration, Office Administration, Management or a related field.
• 2-4 years of experience in administrative support, executive assistance, office coordination or a similar role.
• Experience in document management, records administration and handling confidential information.
• Strong written and verbal communication skills and ability to work independently and meet deadlines.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Calendar, meeting and travel coordination
• Document management and records administration