Administrative Assistant - Russian Kazakh Speaking

About the role

International Community Schools (ICS) is expanding its global network and needs a proactive, detail‑oriented Administrative Assistant to support the Head Office in Abu Dhabi. The role requires fluent English and either Kazakh or Russian to facilitate communication with the new branch in Astana, Kazakhstan.

Key responsibilities

• Provide daily administrative support to Head Office management and various departments.
• Coordinate communication, documentation, and follow‑ups between the Head Office and all ICS school branches.
• Support liaison with the Astana team and other Kazakh/Russian‑speaking stakeholders.
• Prepare correspondence, reports, presentations, spreadsheets, meeting notes and other administrative documents.
• Schedule and organise meetings, appointments and internal discussions, including agendas, minutes and action‑point tracking.
• Assist with translation and communication tasks involving Kazakh or Russian when required.
• Maintain organised electronic and physical filing systems.
• Follow up with departments, school branches, suppliers and external partners on pending matters.
• Handle confidential information with discretion and support special projects, events and travel arrangements.

Required profile

• Bachelor’s degree or relevant professional qualification preferred.
• Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator or similar role.
• Fluent in English and fluent in either Kazakh or Russian (mandatory).
• Excellent written and verbal communication skills.
• Strong organisational and time‑management abilities with high attention to detail.

Required skills