Administrative Assistant, Special Projects

About the role

The Administrative Assistant, Special Projects provides high‑level support to the Vice President of Special Projects at Atlantis Dubai. The role ensures smooth day‑to‑day office operations, manages complex calendars, and coordinates communications between internal teams and external partners.

Key responsibilities

• Manage the VP’s calendar, schedule meetings, conference calls and travel arrangements.
• Handle incoming and outgoing electronic communications, prioritising urgent items.
• Prepare meeting materials, reports, presentations and take detailed notes.
• Maintain up‑to‑date contact lists, personnel filing system and departmental documentation.
• Process reimbursement forms, entertainment requests, room upgrades and other expense documentation.
• Raise purchase orders, submit payments to finance and track capital‑expenditure allocations.
• Coordinate IT equipment set‑up and maintenance for the office.
• Liaise with other departments, contractors and consultants to secure permits and site access.

Required profile

• University degree or equivalent qualification.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work autonomously and prioritize multiple projects.

Required skills

What we offer

• Opportunity to work within a world‑renowned luxury resort brand.
• Dynamic, multicultural team environment.
• Professional development and growth opportunities.