Administrative Assistant to Senior Stakeholder (Tagalog Speaker)

About the role

Transguard Workforce Solutions, a UAE-based HR solutions provider, is recruiting an Administrative Assistant to Senior Stakeholder for its client, based in the Dubai office. The role suits a highly professional, confident and well-presented person who can manage a demanding schedule with discretion. It involves frequent interaction with senior executives, internal stakeholders and external business partners.

Key responsibilities

• Manage and coordinate the executive's calendar, appointments, meetings and travel arrangements, prioritizing proactively.
• Coordinate meetings, prepare agendas, arrange logistics and follow up on action items.
• Handle correspondence and emails on the executive's behalf.
• Maintain confidentiality and handle sensitive information discreetly.
• Prepare presentations, reports, meeting minutes and business documentation.
• Support event coordination, visitor management and executive hospitality.

Required profile

• Proven experience supporting senior executives, C-suite leaders, Managing Directors, Vice Presidents or other senior stakeholders.
• Strong stakeholder management skills and confidence engaging people at all levels.
• Excellent organization, planning and multitasking abilities; professional, outgoing and confident personality.
• Well-groomed, polished and professional appearance.
• High level of discretion, maturity and attention to detail; positive attitude and strong work ethic.
• Very stable attendance record.

Required skills

• Strong verbal and written communication in English and Tagalog.
• Calendar and scheduling management.