Administrative Officer – HR & Admin Support

About the role

The Admin Officer will support the HR & Admin department across the Middle East and Africa region, handling day‑to‑day employee administration, onboarding, visa coordination, travel, insurance and company licensing tasks. The role requires strong attention to detail and the ability to manage multiple processes in a fast‑paced environment.

Key responsibilities

• Maintain accurate employee leave records and update HR systems.
• Coordinate onboarding and off‑boarding, including document collection and system access.
• Manage employee visa applications, renewals, Emirates ID, medical tests and liaise with government portals and PROs.
• Book flight tickets for business and personal travel, ensuring compliance with travel policies.
• Administer medical and life insurance enrollments, renewals and employee queries.
• Assist with renewal and application of company licences, permits and registrations, tracking deadlines and coordinating with authorities.
• Provide general office administration support, vendor coordination and assist with audits.

Required profile

• At least 12 months of relevant administrative or HR experience.
• Detail‑oriented, highly organized and able to prioritize multiple tasks.
• Strong communication skills and ability to work independently and within a team.

Required skills

• Experience with government portals for visa processing.
• Knowledge of UAE visa processes and labor law.