Administrative Officer

About the role

We are looking for an experienced Administrative Officer to manage day‑to‑day office administration, facility operations, fleet management, vendor coordination, compliance and ISO 14001 documentation in our Dubai office.

Key responsibilities

• Manage company vehicle registrations, renewals, insurance, lease agreements and maintenance records.
• Process monthly utility payments, handle expense reports and coordinate with Finance for timely payments.
• Oversee vendor relationships, obtain quotations, negotiate pricing and monitor service quality.
• Prepare and process Trade Licenses, NOCs, visas, Emirates IDs, passports and other government documentation.
• Coordinate office maintenance, pest control, fire safety equipment, asset inventory and IT support.
• Renew motor fleet, property, medical, workers’ compensation and liability insurance policies.
• Maintain ISO 14001:2015 Environmental Management System documentation and support internal and external audits.

Required profile

• Minimum 5 years of UAE administrative experience.
• Strong knowledge of UAE regulatory requirements and government licensing processes.
• Proven ability to manage multiple responsibilities across fleet, facilities, vendors and compliance.
• Experience with ISO 14001 documentation and audit coordination.

Required skills

• Fleet and vehicle management.
• Vendor and supplier coordination.
• ISO 14001:2015 EMS documentation.
• Government licensing and compliance procedures.

What we offer

• Competitive salary range AED 5,000–6,000 per month.
• Dynamic work environment in a growing Dubai office.
• Opportunities for professional development in administration and compliance.