Administrative Officer – Library & Learning Commons

About the role

The Library & Learning Commons Department seeks an Administrative Officer to provide high‑level administrative and secretarial support, ensuring smooth operations across both Abu Dhabi and Dubai campuses.

Key responsibilities

• Organise and schedule meetings, workshops, and events; take minutes and manage attendance records.
• Welcome and liaise with students, faculty, staff and visitors, directing queries appropriately.
• Maintain electronic and paper filing systems, handle correspondence, and manage general office administration.
• Process stationery, supplies and equipment orders, obtain vendor quotations, and track invoices and budget expenditures.
• Support librarians and Learning Commons partners by booking classrooms, coordinating special events and managing facilities.
• Engage in public service desk duties, including evenings and weekends, and liaise with internal and external stakeholders.

Required profile

• Bachelor’s degree or equivalent with at least 2 years of customer‑focused experience.
• Excellent multitasking, organisational and communication skills, both oral and written.
• Ability to travel between Abu Dhabi and Dubai and work independently with high reliability.
• Strong cultural awareness, discretion and empathy when dealing with diverse stakeholders.

Required skills

• Proficiency with Microsoft Office Suite, especially Excel.

What we offer

• Tax‑free competitive salary in the UAE.
• Cash housing allowance, annual vacation airline tickets for employee and immediate family.
• Educational subsidies for children and healthcare for employee and sponsored family members.