Administrator – Real Estate & Facility Management

About the role

We are seeking an experienced Administrator to support our Family Office’s real‑estate portfolio in Dubai. The role combines day‑to‑day administration, property management, and facility oversight, acting as the central hub for all related services and documentation.

Key responsibilities

• Re‑register and centralise all accounts and accesses under a single login and email address.
• Monitor and control payments for service charges, DEWA, and Empower.
• Maintain and organise all company and property documentation.
• Create and manage property listings, liaise with real‑estate agents, and coordinate viewing passes.
• Support tenants and agents throughout the leasing process and oversee cash and cheque collections.
• Coordinate facility services (cleaning, maintenance, technical support) for all units.
• Monitor service quality, respond promptly to maintenance issues, and manage vendor relationships and contracts.

Required profile

• Mandatory prior experience in a real‑estate agency.
• Fluent English with excellent written and verbal communication skills.
• Additional experience in property or facility management is a strong plus.
• Strong organisational abilities and capacity to manage multiple properties simultaneously.

Required skills

What we offer

• Opportunity to work within a growing family‑office environment.
• Exposure to a diverse real‑estate portfolio in a dynamic market.