Assistant Manager - Facilities

About the role

The Assistant Manager - Facilities oversees the day-to-day maintenance, repair and efficient operation of buildings, grounds and equipment. The role supports the Facilities Manager in keeping the environment safe, clean and well maintained for employees and visitors, while coordinating vendors, adhering to budget constraints and promoting sustainability. The position is based in the Test Office Area, Dubai.

Key responsibilities

• Maintenance: help plan and run maintenance and repair schedules, carry out regular inspections against health, safety and environmental standards, and manage preventive maintenance and emergency repairs.
• Vendors and contractors: coordinate repairs, maintenance and upgrades with external contractors, oversee work quality and compliance with contracts and safety protocols, and evaluate and negotiate contracts.
• Budget: support the Facilities Manager in developing and managing the facilities budget, track expenses, forecast budgets for maintenance and repairs, and manage procurement of supplies within budget.
• Health and safety: ensure compliance with occupational health and safety regulations, implement and monitor safety protocols and emergency response plans, and run safety training for staff.
• Space and resources: assist with office space planning, oversee furniture and equipment moves and setups, and coordinate with other departments on functional needs.
• Sustainability: support initiatives that reduce the environmental impact of facilities, including energy-saving measures and waste reduction.
• Emergency preparedness: help maintain emergency response plans and coordinate drills and training.
• Team supervision: supervise maintenance staff, custodians and other facility personnel, and train and develop them.