Assistant Officer - Administration

About the role

The Assistant Officer – Administration provides essential administrative and coordination support to the Facilities Management operations team. The role ensures smooth day‑to‑day administrative activities, maintains accurate records, and facilitates communication between internal departments, clients, contractors and service providers.

Key responsibilities

• Provide administrative support to Facilities Management and Operations teams.
• Coordinate routine administrative and operational requirements with site teams.
• Maintain accurate records of facilities, sites, employees, contractors and service providers.
• Prepare and update daily, weekly and monthly operational reports and trackers.
• Assist in monitoring work orders, service requests and pending operational activities.
• Follow up with supervisors, technicians, service providers and contractors on outstanding items.
• Support preparation of quotations, purchase requests, work orders and related documentation.
• Maintain electronic records of contracts, service reports, quotations, invoices and related documents.
• Assist in tracking preventive maintenance and routine service activities.
• Coordinate collection of site information, attendance records, service reports and other operational data.
• Support mobilization and demobilization activities for FM contracts and sites.
• Assist with employee onboarding, deployment and documentation in coordination with People & Culture and Operations.
• Ensure proper filing and confidentiality of company, client and employee information.
• Provide administrative support for audits, inspections and management reviews.

Required profile

• UAE national with a Family Book.
• Higher secondary education or equivalent.
• Strong administrative capacity and ability to manage multiple tasks.

Required skills