Assistant Officer – Administration

About the role

Assistant Officers in Administration provide essential clerical and organisational support, handling documentation, scheduling and coordination across facilities management functions. The role is suited for UAE nationals with a fresh graduate background who are eager to develop within a dynamic corporate environment.

Key responsibilities

• Maintain and update administrative records, databases, trackers and documentation.
• Prepare daily, weekly and monthly reports related to FM operations.
• Track work orders, preventive maintenance activities, attendance and site requirements.
• Support preparation and tracking of quotations, purchase requests and related documentation.
• Coordinate with site teams and relevant departments to collect required information and updates.
• Follow up on pending actions, approvals, requests and operational requirements.
• Assist in preparing client reports, presentations and operational summaries.
• Maintain proper filing and documentation of contracts, reports, correspondence and other FM records.
• Support mobilisation activities by coordinating required documentation and information.
• Assist with compliance documentation, audits, inspections and internal reporting requirements.

Required profile

• UAE national with a valid Family Book.
• Bachelor’s degree or Diploma in Business Administration, Management, Human Resources, Office Administration or related field.
• Fresh graduates are welcome to apply.
• Good written and verbal communication skills in Arabic and English.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Ability to work independently and as part of a team, with willingness to learn.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Excel
• Microsoft Office suite