Board Secretary

About the role

The Board Secretary will support the effective functioning of HAYAH Insurance's Board of Directors and its committees. This role ensures smooth information flow between the Board, its committees, and senior management while maintaining accurate and confidential records.

Key responsibilities

• Coordinate and organise Board, committee and shareholder meetings, including schedules, agendas and supporting documents.
• Distribute meeting materials to members in a timely manner.
• Attend meetings, take precise minutes and capture decisions, resolutions and voting outcomes.
• Circulate draft minutes for review, obtain approvals and maintain signed records.
• Maintain a complete, organized archive of all Board and committee documentation.
• Communicate Board decisions to relevant management teams and track follow‑up actions.
• Facilitate induction and onboarding of new Board members.
• Support the Chairman and Board members with administrative tasks and ensure strict confidentiality.

Required profile

• Minimum three years of experience in board secretarial or corporate governance support.
• Strong knowledge of board and committee procedures, statutory requirements and document control.
• Excellent organisational, communication and minute‑taking skills.
• Ability to handle sensitive information with discretion.

Required skills

• Microsoft Office