Business Administrator – Office Coordinator

About the role

True Force Fintech is seeking a Business Administrator to oversee daily office operations and support its leadership team in Dubai. The role combines administrative coordination, document management and communication liaison duties in a fast‑moving fintech environment.

Key responsibilities

• Manage day‑to‑day office administration, including workflow organization and facility coordination.
• Provide executive support to senior leaders: calendar management, meeting scheduling, travel arrangements and preparation of presentations.
• Maintain digital and physical filing systems, ensuring documents, reports and records are accurately organized.
• Handle business correspondence in Russian and English, acting as the primary point of contact for employees, suppliers and partners.
• Coordinate cross‑functional meetings, prepare agendas, capture minutes and follow up on action items.
• Track administrative deadlines, tasks and documentation to guarantee timely completion.

Required profile

• Minimum 3 years of experience in business administration, executive assistance or office coordination.
• Professional fluency in Russian and English, both written and spoken.
• Strong organizational, multitasking and time‑management abilities.
• High level of discretion, reliability and independent work ethic.

Required skills

• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to join a growing fintech startup with a high‑performance culture.
• Full‑time, on‑site position in Dubai with competitive benefits.