Chief of Staff – Private Office & Family Affairs

About the role

Our client, a private family office in Dubai, is seeking an experienced Chief of Staff to manage the Principal’s personal and family affairs. This senior private‑office role goes beyond traditional executive assistance, requiring discretion, proactive organisation and full ownership of household and family administration.

Key responsibilities

• Act as the central coordination point for the Principal’s personal and family requirements, managing diaries, appointments and day‑to‑day arrangements.
• Oversee household operations, including maids, drivers and facilities staff, establishing schedules, standards and accountability.
• Coordinate family and children administration, school liaison, activities, travel and related documentation.
• Plan and execute personal and family travel, handling flights, visas, itineraries and last‑minute changes.
• Maintain household budgets, monitor expenses, process payments and work with external accountants for reconciliations.
• Develop and maintain systems, trackers, SOPs and checklists to ensure deadlines, renewals and payments are proactively managed.
• Supervise the Maintenance/Facilities Coordinator and ensure smooth operation of all properties and locations.
• Manage personal documents, gifting, wardrobe, social commitments and relationships with service providers.

Required profile

• Proven experience in a family office, private office or directly supporting a UHNW principal.
• Demonstrated ability to manage household staff, travel logistics, property and financial administration.
• Exceptional discretion with sensitive personal and financial information.
• Strong organisational, people‑management and proactive problem‑solving skills.
• High integrity, maturity and the capacity to work independently with minimal supervision.
• Excellent communication and relationship‑building abilities.
• Familiarity with UAE private‑office expectations is highly desirable.
• Willingness to be highly available, including outside standard working hours and during travel.