Construction Secretary / Administrative Assistant

About the role

We are seeking an organized Secretary / Administrative Assistant to provide comprehensive administrative support to our construction teams in Abu Dhabi. The role involves handling daily communications, maintaining project documentation, and ensuring smooth coordination among engineers, consultants, and subcontractors.

Key responsibilities

• Manage daily correspondence, emails, phone calls, and overall office communications.
• Prepare, format, and organize letters, reports, meeting minutes, and other project documents.
• Maintain filing systems and document control for both project and company records.
• Schedule meetings, appointments, and follow‑up actions for project teams.
• Assist management and project teams with administrative and coordination tasks.
• Track incoming and outgoing documents, submissions, and correspondence.
• Coordinate with engineers, consultants, subcontractors, suppliers, and other stakeholders as required.
• Support the preparation and follow‑up of project‑related documentation and reports while ensuring confidentiality.

Required profile

• Previous experience as a Secretary or Administrative Assistant within a construction or contracting environment.
• Familiarity with construction project documentation and office procedures.
• Strong organizational and communication abilities.
• Excellent command of written and spoken English.
• Ability to manage multiple tasks in a fast‑paced setting.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint