Coordinator - Demand Planning (Onboarding)

About the role

Transguard Group is recruiting a Coordinator - Demand Planning to join its Onboarding team in Dubai. The role oversees and monitors onboarding functions so that administrative processes are followed through, supports management with correspondence on Mobilization and Non-mobilization trainings, and coordinates with Business Units, Demand Planning and the Welcome Centre.

Key responsibilities

• Raise purchase requisitions on time for external provider invoices and release arrivals promptly.
• Liaise with external course providers to schedule and reserve training sessions according to training demand.
• Maintain accurate training records on TR360 and organize training files.
• Ensure the Training Mobilization process is followed for all arrivals, and prepare and schedule learners for mobilization and non-mobilization trainings seven days before the training dates.
• Arrange logistics for external and client-related trainings, prepare and publish the class schedule, and map out the training programme for new joiners.
• Gather, organize and upload data needed for analysis and reporting, and ensure stationery and session supplies are stocked.
• Monitor adherence to monthly compliance with the Assistant Manager and external stakeholders, and assess risks on arrival ageing and compliance, escalating them to management.
• Print training materials such as training cards in line with contract standards, and continuously look for continuous improvement opportunities.

Required profile

• Basic to intermediate level of Microsoft applications, mainly Excel, Word and PDF.
• EPT communication level of 3.
• Attention to detail, time management and prioritization.
• Interpersonal communication, teamwork, customer service, problem solving, logical and organizational skills.