Corporate Travel & Events Coordinator

About the role

We are looking for a highly organized Corporate Travel and Events Coordinator to manage international travel logistics, venue sourcing, and financial documentation for our real‑estate sales team and high‑net‑worth clients. The role involves coordinating complex flights, hotel stays and premium banquet venues across multiple countries while ensuring accurate expense processing.

Key responsibilities

• Plan, book and manage end‑to‑end international air travel, ground transportation and hotel accommodations for sales team members and clients.
• Identify, negotiate and secure banquet halls, meeting rooms and event venues worldwide for property showcases and investor events.
• Collect, verify and process vendor invoices, flight receipts and hotel bills; reconcile corporate credit‑card statements and assign expenses to correct budget codes.
• Create detailed travel and event itineraries aligned with sales schedules and client preferences.
• Negotiate rates with airlines, hotel chains and event vendors to control costs and track expenditures against budgets.
• Monitor passport, visa and health documentation requirements and provide compliance assistance.
• Provide on‑call support for travelers facing flight delays, cancellations or booking changes across time zones.

Required profile

• 2‑3 years of experience in corporate travel coordination, event planning or travel desk administration, including invoice processing and reconciliation.
• Strong financial literacy with experience handling receipts, auditing expense reports and working with accounting teams.
• Proficiency with global distribution systems, online booking tools and corporate expense software such as Concur, SAP or Expensify.
• Excellent negotiation and communication skills with the ability to interact with executives and premium clients.
• Outstanding organizational abilities, multitasking and attention to detail.

Required skills

• International Travel Management
• Budget Expense Management
• Invoice Processing Reconciliation
• Visa Compliance Assistance
• Vendor Negotiation
• Venue Sourcing & Booking
• Global Distribution Systems (GDS)
• Online Booking Tools
• Corporate Expense Software (Concur, SAP, Expensify)