Document Controller

About the role

The Document Controller will establish and maintain a library of reference documents, ensure compliance with quality standards, and support project teams by managing correspondence, meeting minutes and transmittals throughout the project lifecycle.

Key responsibilities

• Establish and maintain a library of reference documents and ensure compliance with company quality standards.
• Prepare, type, copy, distribute and file project correspondence, meeting minutes and transmittals.
• Assist in creating operation manuals and job data books, including indexing, binding and timely printing.
• Arrange cataloguing, packing, long‑term storage or disposal of engineering documents at project close‑out.
• Maintain electronic and hard‑copy indexes, generate reports and manage data distribution schedules.
• Support office administration, furniture and equipment tracking, and coordinate with secretaries and project administrators.

Required profile

• Proven experience as a Document Controller or in a similar document‑management role, preferably site‑based.
• Strong proficiency with document management systems and MS Office applications.
• Excellent organizational and time‑management skills with the ability to prioritize multiple tasks.
• Exceptional attention to detail and accuracy in record keeping.
• Professional communication skills and ability to coordinate with diverse teams.

Required skills

• Document management systems
• MS Office suite
• Project management software
• Digital document management tools