Executive Assistant and Office Admin

About the role

We are looking for a proactive Executive Assistant and Office Administrator to provide high‑level support to the CFO and manage the day‑to‑day operations of the UPL Management Office in Dubai. The role acts as a central hub, coordinating leadership activities, travel, events and office services.

Key responsibilities

• Provide comprehensive executive assistance to the CFO, including calendar management across multiple time zones, travel coordination, meeting organization, agenda preparation and minute taking.
• Oversee the administrative functions of the Dubai Management Office, handling facilities, vendor relations, office logistics, visa and immigration support, and corporate event coordination.
• Facilitate communication between leadership, Finance, HR and external stakeholders, ensuring timely follow‑up on action items and strategic initiatives.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 5–8 years of experience in executive assistance, office administration or PMO coordination, preferably supporting senior leaders.
• Strong organizational and stakeholder‑management abilities with a track record of handling multiple priorities in a fast‑paced, multinational environment.

Required skills

• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word and Teams.