Executive Assistant / Chief of Staff (Remote)

About the role

WILD Group is seeking a dynamic Executive Assistant / Chief of Staff to support its Founder & CEO, Calvin Coyles. This remote, full‑time position acts as the operational hub for a fast‑growing, globally distributed business, ensuring strategic initiatives and day‑to‑day operations run smoothly.

Key responsibilities

• Manage the CEO’s calendar, inbox, and priorities with precision and discretion.
• Prepare briefing materials, research, and documents for meetings and strategic decisions.
• Track leadership commitments, deadlines, and outcomes, driving accountability across teams.
• Identify inefficiencies and design systems, processes, and SOPs to improve workflow.
• Lead cross‑functional projects from strategy through execution, coordinating product, brand, tech, and marketing teams.
• Serve as the CEO’s proxy in internal meetings, representing direction and advancing decisions.
• Draft and manage internal, external, media, and partner communications on behalf of the CEO.
• Maintain key relationships with investors, collaborators, speakers, and high‑value clients.
• Plan and coordinate international travel, events, speaking engagements, and executive retreats.

Required profile

• Operationally sharp with a systems‑thinking mindset.
• Proactive, self‑starting, and able to anticipate needs without direction.
• Highly intelligent, quick to context‑switch, and capable of synthesising information rapidly.
• Discreet, professional, and able to maintain confidentiality at all levels.

Required skills