Executive Assistant (Design and Strategic Projects)

About the role

Shamal Holding is seeking an Executive Assistant to support its Design and Strategic Projects team within the CEO’s Office. The role involves comprehensive administrative support to ensure the team operates efficiently and effectively across a portfolio of high‑profile projects.

Key responsibilities

• Manage calendars, meeting schedules, travel arrangements and logistical requirements for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, project meetings and other departmental activities, preparing agendas and following up on action items.
• Provide administrative support to the Design & Strategic Projects and Design & Development teams, including communications, drafting correspondence, coordinating approvals and supporting routine processes.
• Act as primary point of contact for internal and external stakeholders, ensuring timely coordination and follow‑up of requests.
• Maintain accurate records, filing systems, meeting documentation and departmental correspondence.
• Arrange hospitality, venue bookings, visitor access, parking and logistics for meetings, workshops, off‑site events and visiting stakeholders.
• Support the administration and tracking of departmental documentation, approvals and operational requirements.
• Provide ad‑hoc administrative and operational support to the Design & Development function and undertake other duties as assigned.
• Handle confidential and sensitive information with discretion and professionalism.

Required profile

• Minimum five years of experience providing executive support to C‑suite executives or senior leadership teams.
• Bachelor’s degree in business administration, management or a related field.
• Excellent organisational and multitasking abilities with a proven track record of meeting deadlines.
• Strong communication and interpersonal skills with the ability to build relationships across diverse stakeholders.
• High level of discretion and integrity when handling confidential information.

Required skills

• Proficiency in Microsoft Office Suite and other productivity tools.