Executive Assistant

About the role

We are seeking a highly organized, discreet, and proactive Executive Assistant to support our CEO in both professional and selected personal matters within a fast‑paced international hospitality environment. The role acts as a trusted partner, ensuring seamless coordination of daily activities, travel, and communications.

Key responsibilities

• Manage the CEO’s complex calendar, appointments, and scheduling across multiple time zones.
• Prioritize and coordinate meetings, calls, and engagements; prepare agendas, briefing notes, presentations, and supporting documents.
• Draft and manage professional correspondence on behalf of the CEO and track key action items.
• Serve as a primary point of contact between the CEO and internal or external stakeholders.
• Coordinate international and domestic travel arrangements, itineraries, accommodation, transportation, and meeting schedules.
• Support site visits, restaurant openings, and executive events.
• Assist with selected personal matters for the CEO with complete discretion, including personal appointments and reservations.
• Support communication and coordination across departments, executive reporting, and document management while maintaining confidential records.

Required profile

• Minimum 4 years’ experience supporting a CEO, Founder, Owner, or C‑level executive.
• Previous experience in hospitality, luxury, lifestyle, or international businesses is highly desirable.
• Exceptional organizational and time‑management abilities.
• Strong written and verbal communication skills.
• Highly discreet, trustworthy, and professional.
• Ability to manage multiple priorities and work independently.
• Fluent in English; French is an advantage.

Required skills

• Proficiency in Microsoft Office.
• Familiarity with modern productivity tools.