Executive Assistant

About the role

Boston Consulting Group is seeking a dynamic Executive Assistant to provide high‑level administrative support to Managing Directors, Partners, and senior leadership. The role involves managing complex schedules, coordinating travel, and acting as a professional liaison for internal and external stakeholders.

Key responsibilities

• Maintain and optimise busy Outlook calendars, identifying and resolving conflicts.
• Arrange end‑to‑end travel logistics, including flights, hotels, and ground transportation.
• Schedule and coordinate conference calls, meetings, and client events, handling room bookings and catering.
• Utilise efficiency tools such as ShareCal and Loop to improve scheduling effectiveness.
• Develop and maintain relationships with external clients, their assistants, and BCG support staff to ensure smooth information flow.
• Leverage AI‑powered tools to enhance productivity and integrate emerging technologies into daily workflows.
• Prepare meeting agendas, take minutes, distribute notes, and follow up on action items.
• Provide vacation coverage for other Executive Assistants and support PA‑related events, including invitations, responses, and on‑site logistics.
• Maintain online systems for PA management and manage client contacts within CRM platforms.

Required profile

• Strong organisational and time‑management abilities.
• Proactive, flexible, and collaborative mindset.
• Excellent communication skills with both internal teams and external partners.
• Comfortable working in a fast‑paced consulting environment.

Required skills

• Microsoft Outlook calendar management.
• ShareCal scheduling tool.
• Microsoft Loop.
• AI‑enhanced productivity tools.
• CRM/contact management systems.