Executive Assistant

About the role

LK Talent Collective is recruiting an experienced Executive Assistant on behalf of a client in Dubai. The role combines executive and personal assistance with CRM management, finance administration, office operations and employment administration. It suits someone who is highly organised, proactive and confident managing competing priorities, with the judgement to handle sensitive information and own tasks through to completion.

Key responsibilities

• Executive and personal assistance: manage diaries, meetings, appointments and travel; monitor correspondence and prepare professional communications; prepare meeting materials, record actions and follow up on deadlines; handle confidential matters with discretion.
• CRM management: maintain accurate contacts, records and activity logs, clean up duplicates, track follow-ups, produce reports and suggest process improvements.
• Claude and AI tools: use Claude for research, drafting and document preparation, build effective prompts and workflows, and review outputs for accuracy while protecting confidential information.
• Finance administration (UK and UAE): prepare and track invoices, payments and expenses, follow up on outstanding balances, support bank reconciliations, cash-flow tracking and payroll, liaise with accountants and advisers, and track VAT and tax submission deadlines.
• Office management: coordinate daily operations, suppliers and equipment, maintain filing systems and records, manage subscriptions and service providers, and support employee onboarding and offboarding.
• Visas and employment administration: coordinate UAE visa applications, renewals and cancellations, track expiry dates, maintain employee files and leave records, and support employment processes with a working knowledge of UK and UAE employment law.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or in a comparable business-support role, supporting senior management or business owners.
• Experience managing a CRM system, finance administration across the UK and UAE, and coordinating UAE employment visas.
• Excellent written and spoken English, strong attention to detail, discretion and ability to prioritise and work independently.

Required skills

• Hands-on CRM management and finance administration experience.
• Professional experience using Claude.
• Strong spreadsheet, diary-management and document-preparation skills.

To apply, candidates send their CV by email to the recruiter, stating their current location, salary expectations and notice period, and summarising their experience in the key areas.