Executive Assistant / Office Administrator

About the role

We are seeking a polished and proactive Executive Assistant / Office Administrator to support the CEO and senior leadership team at our Abu Dhabi headquarters. This full‑time, on‑site role blends executive assistance with day‑to‑day office management, ensuring smooth operations for a fast‑growing technology company.

Key responsibilities

• Manage calendars, appointments and meeting logistics for the CEO and leadership across multiple time zones.
• Prepare agendas, briefing documents, minutes and action trackers for internal and external meetings.
• Draft, proofread and send professional correspondence on behalf of senior leaders.
• Arrange business travel, including flights, accommodation, visas, transportation and detailed itineraries.
• Create presentations, reports and other documents for client and stakeholder engagements.
• Oversee daily office operations: facilities, supplies, vendors and utilities.
• Liaise with government bodies and PRO services for visas, licence renewals and regulatory paperwork.
• Administer UAE employee‑visa processes, Emirates ID, medical insurance and MOL/MOHRE requirements.
• Support onboarding of employees and contractors and coordinate expense claims and invoices with Finance.

Required profile

• 3–5 years of experience in a similar executive support or office administration role within Abu Dhabi.
• Fluent English; Arabic preferred.
• Demonstrated professionalism, confidentiality and strong attention to detail.
• Proactive, highly organized and able to handle unexpected operational issues.

Required skills