Executive Assistant – Senior Executive Support

About the role

We are looking for a proactive Executive Assistant to support one of our Senior Executives. The role ensures smooth daily operations, allowing the Executive to concentrate on strategic initiatives in a fast‑paced, high‑pressure environment.

Key responsibilities

• Serve as the primary point of contact for the Executive, managing calendar, commitments and correspondence.
• Coordinate meetings, conferences and complex travel arrangements, including flights, accommodation, visas and ground logistics.
• Prepare, organize and review materials for meetings, presentations and conferences, ensuring the Executive is fully briefed.
• Draft and distribute internal and external communications on behalf of the Executive.
• Conduct research, compile data and produce high‑quality reports, summaries and briefing documents.
• Maintain confidential files and records with utmost discretion.
• Liaise with internal and external stakeholders to foster strong relationships.
• Handle ad‑hoc administrative tasks and special projects, demonstrating adaptability and problem‑solving.
• Ensure compliance with QHSE, Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance policies.

Required profile

• Bachelor’s degree in Business Administration, Management or related field (preferred).
• Minimum 5 years of experience supporting senior executives, preferably in a corporate or professional services setting.
• Exceptional organizational, coordination and time‑management abilities.
• Strong written and verbal communication with high attention to detail.
• Professional presence, diplomacy and sound judgment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook