Executive Assistant – Senior Leadership Support

About the role

The Executive Assistant will provide high‑level administrative and coordination support to multiple senior executives at Burjline Builders in Dubai. This role demands absolute discretion, sound judgment, and the ability to manage complex, cross‑functional priorities while maintaining confidentiality.

Key responsibilities

• Act as the primary point of contact for assigned members of the Executive Leadership Team, managing complex calendars, meetings and scheduling across multiple time zones.
• Prepare agendas, briefing notes, presentations and track follow‑up actions, deadlines and deliverables.
• Draft, review and manage high‑level correspondence, screen communications and liaise with board members, shareholders, regulators and senior stakeholders.
• Coordinate executive meetings, leadership forums and board/committee sessions, including preparation of meeting packs, minute taking and action tracking.
• Arrange local and international travel, visas, accommodation and itineraries, handling last‑minute changes and processing expense claims in line with policy.
• Provide personal assistance such as medical insurance administration, coordination of personal appointments and acting as a trusted liaison with internal departments for sensitive matters.
• Support planning and execution of corporate events, town halls and internal meetings, ensuring logistics and communications align with company culture.
• Identify and implement process improvements, maintain SOPs and ensure compliance with governance standards.

Required profile

• Proven experience supporting senior executives in a fast‑paced environment.
• Exceptional organizational skills with the ability to prioritize competing demands.
• High level of discretion and professionalism when handling confidential information.
• Strong written and verbal communication skills.
• Ability to work independently and coordinate across multiple departments.

Required skills