Executive Assistant – Support Head of Department

About the role

We are seeking an experienced Executive Assistant to provide day‑to‑day administrative and coordination support to the Head of Department. The role requires strong organisational, communication and stakeholder‑management abilities within a professional corporate environment in the UAE.

Key responsibilities

• Provide executive support to the Head of Department, managing calendars, meetings and appointments.
• Coordinate internal and external meetings, ensuring timely follow‑ups and accurate minutes.
• Prepare correspondence, presentations, reports and other required documents.
• Organise travel arrangements, accommodation and itineraries as needed.
• Maintain confidential records, departmental information and assist with agenda preparation.
• Follow up with stakeholders on pending tasks and deliverables.
• Support ad‑hoc administrative and coordination requirements.

Required profile

• 4–6 years of professional experience as an Executive Assistant or similar role.
• Fluency in any European language is preferred.
• Strong written and verbal communication skills.
• Excellent organisational and time‑management abilities.
• Ability to manage multiple priorities and work with senior stakeholders.
• Professional presentation and strong attention to detail.

Required skills

• MS Word
• MS Excel
• MS PowerPoint