Executive Assistant to CEO

About the role

We are seeking a proactive Executive Assistant to support the CEO of GEEKAY GROUP FZE in Dubai. The role combines high‑level administrative, logistical and personal assistance to ensure the CEO’s professional and private affairs run smoothly.

Key responsibilities

• Manage and coordinate a complex calendar of internal and external meetings, VIP engagements and partner appointments.
• Serve as the primary liaison between the CEO and stakeholders, ensuring timely communication and follow‑up.
• Arrange comprehensive business and personal travel, including visas, flights, hotels, ground transfers and detailed itineraries.
• Handle banking transactions, cash and cheque deposits, fund transfers and maintain financial records.
• Maintain records of corporate and personal assets, liaise with property developers and oversee title transfers.
• Control document flow for CEO approvals, manage legal contracts, coordinate with PROs and schedule notary services.
• Track and renew passports, visas and insurance policies for the CEO and family.
• Coordinate medical appointments and keep updated healthcare provider information.
• Organise VIP corporate gifts, executive events and personal celebrations.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Proven experience as an executive or personal assistant supporting senior leadership.
• Strong organizational, communication and multitasking abilities.
• High level of discretion and ability to handle confidential information.

Required skills

What we offer

• Health insurance
• Company‑provided visa
• Paid annual leave
• Maternity and paternity leave