Executive Assistant to CEO

About the role

Our client, a marketing and communications agency based in Sharjah, is looking for an Executive Assistant to support the Chief Executive Officer. The position provides comprehensive executive support, ensuring smooth day‑to‑day operations, effective communication and efficient management of the CEO’s schedule and priorities.

Key responsibilities

• Manage a complex calendar, schedule meetings, coordinate appointments and prioritize competing demands.
• Organise domestic and international travel, including flights, accommodations, visas and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas and executive briefing materials.
• Coordinate executive meetings, record minutes and follow up on action items.
• Act as primary liaison between the CEO and internal departments, clients, partners and external stakeholders.
• Screen and prioritize emails, phone calls and other communications while handling confidential information with discretion.
• Support strategic initiatives by conducting research, tracking projects and preparing executive summaries.
• Coordinate board meetings, leadership meetings and company events as required.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or a related field.
• Minimum five years of experience as an Executive Assistant supporting C‑level executives.
• Exceptional organisational and time‑management abilities with strong attention to detail.
• High level of professionalism, integrity and ability to handle confidential information.
• Proven ability to work independently, exercise sound judgment and manage competing priorities.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.