Executive Assistant to Chief Executive Officer

About the role

We are seeking a proactive Executive Assistant to support the Chief Executive Officer of a leading Abu Dhabi‑based non‑profit foundation. This full‑time, on‑site position will ensure the CEO’s day runs smoothly and efficiently, enabling the organization to achieve its strategic goals.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and prioritize commitments.
• Serve as the primary point of contact, handling correspondence, emails, and phone calls professionally.
• Coordinate end‑to‑end meetings, prepare agendas, briefing materials, presentations, record minutes, and follow up on action items.
• Support strategic initiatives, research, priority projects, and reporting aligned with organizational objectives.
• Arrange travel logistics, including flights, accommodation, visas, and ground transportation.
• Build and maintain relationships with internal teams, partners, suppliers, and external stakeholders, including government entities.
• Maintain accurate digital and physical filing systems and implement efficient administrative procedures.
• Oversee daily office operations such as supplies procurement, facility management, and vendor relationships.
• Coordinate internal meetings, employee onboarding, company communications, and policy implementation.
• Represent the foundation at external events, job fairs, and inclusion‑focused forums when required.

Required profile

• Minimum 5 years of experience as an Executive Assistant or similar role, preferably supporting senior leadership.
• Strong proficiency in administrative tasks, document preparation, data entry, and record keeping.
• Excellent written and verbal communication skills in English and Arabic.
• High level of integrity, discretion, and professionalism handling confidential information.
• Strong organizational, time‑management, and problem‑solving abilities; capable of working independently.
• Bachelor’s degree in Business Administration, Management, Communications, HR or a related field.
• Previous experience in the non‑profit or social‑impact sector is desirable.

Required skills

• MS Office
• Monday.com