Executive Assistant to C‑suite at Financial Services Firm

About the role

We are seeking a highly organised Executive Assistant to support our C‑suite team at a leading financial services firm in the Dubai International Financial Centre. This high‑trust position requires discretion, proactive problem‑solving and the ability to anticipate senior executives’ needs.

Key responsibilities

• Manage complex, multi‑time‑zone diaries (UAE/UK/US) and coordinate internal and external meetings with investors, portfolio companies and advisors.
• Prepare agendas, briefing notes, presentations and follow‑up actions, handling confidential correspondence with utmost discretion.
• Act as gatekeeper and trusted point of contact for senior leaders.
• Organise domestic and international travel, including itineraries and logistics.
• Support investor‑relations activities, LP communications, event coordination and CRM updates.
• Assist with board materials, meeting packs, key deadlines, filings and reporting cycles.
• Liaise with external stakeholders such as law firms, banks and advisors.
• Coordinate broader team events, offsites, onboarding and help improve internal processes.
• Manage expenses, basic invoicing and ensure a polished experience for visitors and partners.

Required profile

• Proven experience as an Executive Assistant, preferably in finance, investment or professional services.
• Outstanding organisational and time‑management abilities.
• High emotional intelligence, stakeholder‑management skills and absolute discretion.
• Comfortable thriving in a fast‑moving, high‑performance environment.

Required skills

• Outlook
• Google Workspace
• PowerPoint
• Excel
• Teams
• Zoom

What we offer

• International team and culture.
• Clear career path and competitive earnings.
• Opportunity to work closely with senior leadership in a dynamic financial services environment.