Executive Assistant to Managing Director & CEO

About the role

The Executive Assistant will work closely with the Managing Director and CEO of First Response Healthcare, a fast‑moving home‑healthcare provider in the Middle East. The role involves managing priorities, information flow, meetings and communication to ensure the CEO’s time is focused on high‑impact matters.

Key responsibilities

• Manage the CEO’s calendar, meetings, appointments and shifting priorities, assessing urgency and importance.
• Coordinate communication between the CEO and senior leadership, employees, partners and external stakeholders.
• Prepare meeting agendas, briefing materials, presentations, correspondence and other required information.
• Track decisions, commitments and action points from leadership meetings and ensure timely follow‑through.
• Organise internal and external meetings, leadership reviews, business visits, events and travel.
• Filter incoming requests to keep the CEO focused on critical issues.
• Help the CEO maintain visibility across important business priorities and flag matters requiring attention.
• Work closely with different functions to obtain information, resolve pending matters and keep initiatives moving.

Required profile

• Highly organised, confident and able to anticipate needs without being intrusive.
• Excellent written and verbal communication with strong discretion and professionalism.
• Ability to manage multiple priorities, follow through consistently and work comfortably with senior leadership.
• Proactive ownership mindset, able to think ahead and protect the CEO’s attention.
• Comfortable in a fast‑growing healthcare environment with an unpredictable pace.

Required skills

• Microsoft Office
• Productivity and collaboration tools