Executive Assistant to Managing Director

About the role

The company, an award‑winning interior fit‑out firm in Dubai, is seeking a proactive Executive Assistant to support the Managing Director. The role involves providing high‑level administrative assistance to ensure smooth business operations.

Key responsibilities

• Manage the Director’s calendar, schedule meetings, appointments and travel arrangements.
• Prepare agendas, minutes, presentations and reports for internal and external meetings.
• Act as liaison between the Director and internal/external stakeholders.
• Handle correspondence, emails and phone calls, responding on behalf of the Director when appropriate.
• Organise and maintain files, records and confidential documents.
• Track and follow up on projects, tasks and deadlines.
• Plan and coordinate events, conferences and business engagements.
• Assist in preparing budgets, expense reports and reimbursements.
• Conduct research and compile data to support strategic decision‑making.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 6 months to 1 year of experience as an Executive Assistant or supporting senior leadership.
• Professional discretion, high integrity and ability to handle confidential information.
• Strong organisational, time‑management and multitasking abilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital collaboration tools such as Zoom, Slack, Google Workspace.
• Experience using CRM platforms.