Executive Assistant to Managing Director

About the role

As the Executive Assistant to the Managing Director at Al‑Futtaim Automotive, you will act as a trusted partner, providing high‑level administrative and strategic support. You will manage the director’s priorities, calendar and communications, ensuring smooth operation of the office and timely delivery of business initiatives.

Key responsibilities

• Manage the Managing Director’s calendar, schedule meetings, reviews and business commitments without conflicts.
• Prepare and coordinate executive correspondence, presentations and stakeholder communications with high accuracy.
• Support leadership meetings and board reviews by delivering agendas, materials, minutes and tracking action items.
• Track executive action items and follow through to completion within agreed deadlines.
• Build and maintain strong relationships with internal and external stakeholders, responding promptly.
• Handle sensitive business information securely and maintain confidentiality.
• Produce executive reports, dashboards, presentations and briefing materials for the leadership team.
• Ensure day‑to‑day office operations run smoothly through proactive planning and problem‑solving.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or related field.
• 5–8 years of experience supporting C‑suite executives, Managing Directors or CEOs, preferably in a multinational or matrixed organization.
• Strong business acumen, professional judgment and high level of discretion.
• Excellent written and verbal communication skills in English.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Teams.