Executive Assistant to the CEO

Executive Assistant to the CEO - Chalhoub Group Skip to main content This website uses cookies to ensure you get the best experience. Chalhoub Group and our selected partners use cookies and similar technologies (together “cookies”) that are necessary to present this website, and to ensure you get the best experience of it. If you consent to it, we will also use cookies for analytics and marketing purposes. See our Cookie Policy to read more about the cookies we set. You can withdraw and manage your consent at any time, by clicking “Manage cookies” at the bottom of each website page. Accept all cookies Decline all non-necessary cookies Cookie preferences Select which cookies you accept On this site, we always set cookies that are strictly necessary, meaning they are necessary for the site to function properly. If you consent to it, we will also set other types of cookies. You can provide or withdraw your consent to the different types of cookies using the toggles below. You can change or withdraw your consent at any time, by clicking the link “Manage Cookies”, which is always available at the bottom of the site. To learn more about what the different types of cookies do, how your data is used when they are set etc, see our Cookie Policy. Strictly necessary These cookies are necessary to make the site work properly, and are always set when you visit the site. Vendors Teamtailor Analytics These cookies collect information to help us understand how the site is being used. Vendors Teamtailor Marketing These cookies are used to make advertising messages more relevant to you. In some cases, they also deliver additional functions on the site. Vendors Youtube, Linkedin, Meta Accept these cookies Decline all non-necessary cookies ADMINISTRATION · Dubai Executive Assistant to the CEO Apply now 🎉 INSPIRE | EXHILARATE | DELIGHTFor over seven decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. In its pursuit to excel as a hybrid luxury retailer, the Group has curated a portfolio of over 10 owned brands and strengthened its distribution and marketing expertise for over 400 international names across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre categories.Every step at Chalhoub Group is taken to build a future where luxury dreams become reality — bridging cultures and crafting memorable experiences for our consumers. Be it by constantly reinventing itself, committing to innovation, or embracing new technologies, the Group is shaping the future of luxury retail. It delivers seamless omnichannel experiences across more than 950 stores, online platforms, and mobile apps. Driving this innovation journey is The Greenhouse — the Group’s innovation hub, incubator, and accelerator for startups and emerging businesses, regionally and globally.Chalhoub Group fosters a people-at-heart culture rooted in diversity, equity, and inclusion, and a workplace catalysed by forward thinking and future-proofing. Today, it brings together over 16,000 talented professionals across eight countries in the Middle East, with a presence in LATAM.Sustainability is at the core of the Group’s strategy, guided by a clear commitment to people, partners, and the planet. Chalhoub Group is proud to be a member of the United Nations Global Compact, a signatory of the Women’s Empowerment Principles, and to have pledged to reach Net Zero by 2040.Role PurposeThe Executive Assistant to the CEO is responsible for providing professional and efficient administrative and organizational support to the Chief Executive Officer. The role is responsible for coordinating the CEO’s schedule, meetings, correspondence, travel arrangements, documentation, and day-to-day administrative requirements.The position requires a high level of organization, attention to detail, discretion, and professionalism, as well as the ability to manage multiple priorities and maintain effective communication with internal and external stakeholders. What you'll be doing  Executive SupportProvide day-to-day administrative support to the CEO.Coordinate and maintain the CEO’s calendar, appointments, meetings, and commitments.Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed.Prepare meeting agendas, presentations, reports, correspondence, and other documents as required.Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion.Assist the CEO with administrative requests and ad hoc assignments.Communication and CoordinationManage and organize correspondence, emails, and other communications as required.Ensure matters requiring the CEO’s attention are appropriately highlighted and followed up.Liaise with internal departments and employees to coordinate requests and obtain required information.Travel and Event CoordinationCoordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries.Assist with last-minute changes or adjustments to travel and meeting arrangements.Ensure CEO’s expenses are uploaded weekly for reimbursementsOffice and Administrative SupportCoordinate with the Office Manager on administrative and operational matters related to the Executive Office.Assist with office-related activities and arrangements involving the CEO.Support the Office Manager with administrative tasks and projects as required.Undertake other duties and responsibilities reasonably associated with the position.What you’ll need to succeed  3–5 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.Previous experience supporting a senior executive is preferred.Excellent written and verbal communication skills in English and preferably FrenchStrong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.Excellent organizational and time-management skills.Strong attention to detail and accuracy.Ability to prioritize and manage multiple tasks simultaneously.Strong written and verbal communication skills.Ability to work independently and meet deadlines.Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization.Ability to handle confidential information with discretion.Proactive and solution-oriented approach.Flexibility and ability to adapt to changing priorities. What we can offer you  With us, you will turn your aspirations into reality.  We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.  We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.  Using GenAI in Your Application ProcessTo support a fair and consistent experience for all candidates, we ask that assessments and interviews are completed independently and without assistance from generative AI tools. This ensures we understand your strengths, your thinking, and how you approach real situations.We Invite All Applicants to ApplyIt Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status. Department ADMINISTRATION Role Executive Assistant Locations Dubai Contact Maya Batrouni Talent Acquisition Manager – PEOPLE & CULTURE CURRENT JOB OPENINGS Attendant - Front Desk - Khobar ADMINISTRATION · Khobar Public Relations Officer (Emiratisation- Abu Dh... ADMINISTRATION · Dubai Cooperative Training Program - Jeddah ADMINISTRATION · Jeddah More jobs Dubai DIVERSITY With our people at heart, we believe in building a diverse work environment that nurtures and celebrates people’s differences, offers equal opportunities to all and ensures that our team members have a sense of belonging.Read more Apply now 🎉 ADMINISTRATION · Dubai Executive Assistant to the CEO Loading application form Close modal Already working at Chalhoub Group? Let’s recruit together and find your next colleague. Applicant tracking system by Teamtailor