Executive Assistant to Vice President – Dubai

About the role

The Executive Assistant provides high‑level, confidential support to the Vice President of the Department, ensuring smooth management of priorities, schedules, communications and key business activities. This role works closely with senior leadership and various stakeholders to enable the achievement of business objectives while maintaining strict adherence to quality, health, safety and environmental standards.

Key responsibilities

• Manage the Vice President’s diary, appointments and meeting coordination.
• Arrange domestic and international travel, including bookings and courier services.
• Prepare letters, presentations, reports and departmental statements.
• Support the organization of events, conferences and internal meetings.
• Maintain office equipment, stationery supplies and ensure a functional workspace.
• Update the organizational structure in collaboration with department heads.
• Liaise with internal departments, external suppliers and the HSEQ team to ensure compliance with safety and environmental procedures.
• Assist HSEQ staff with incident reporting and investigations.

Required profile

• Bachelor’s degree.
• Minimum 8 years of experience as a senior PA/EA.
• Proven ability to work efficiently in a fast‑paced environment.
• Strong understanding of HSEQ policies and compliance requirements.

Required skills

• Microsoft Office Applications (Word, Excel, PowerPoint).