Executive Assistant – VIP Support

About the role

We are looking for a highly organized Executive Assistant to provide comprehensive administrative and secretarial support to senior leadership. The role involves managing complex calendars, coordinating meetings, handling confidential correspondence, and ensuring the executive office runs smoothly.

Key responsibilities

• Manage and maintain executive calendars, appointments, travel arrangements, and meeting logistics.
• Prepare agendas, presentations, and meeting materials for internal and external sessions.
• Draft, review, and file correspondence, reports, and business documents.
• Take meeting minutes, track action items, and follow up on deliverables.
• Screen calls, emails, and visitors while maintaining professional communication.
• Coordinate with internal departments and external stakeholders on behalf of senior management.
• Maintain accurate filing systems, records, databases, and documentation.
• Assist in organizing corporate events, business meetings, and executive visits.
• Monitor office supplies and support administrative processes as needed.
• Support the preparation of reports, dashboards, and presentations using Microsoft Office applications.

Required profile

• Bachelor's degree in Business Administration, Management, or a related field.
• 3–5 years of experience as an Executive Assistant or in a similar senior‑level administrative role.
• Strong verbal and written communication skills in English.
• High level of professionalism, discretion, and ability to handle confidential information.
• Excellent organizational, multitasking, and time‑management abilities.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work closely with senior leadership in a dynamic environment.
• Professional development and exposure to high‑level corporate operations.