Executive Office Assistant – Luxury Resort

About the role

The Executive Office Assistant will provide high‑level administrative support to senior executives within the Talise Spa team at Jumeirah Zabeel Saray. This position ensures smooth daily operations, effective communication, and meticulous coordination of meetings and projects in a luxury resort environment.

Key responsibilities

• Coordinate and manage complex calendars for senior executives, scheduling meetings, appointments, and project tasks.
• Serve as the primary point of contact for internal and external communications related to the department.
• Draft, review, and edit correspondence, reports, and presentations.
• Prepare materials for team meetings, presentations, and design reviews.
• Document meeting minutes, track action items, and follow up to ensure task completion.
• Assist project management by maintaining documentation, monitoring timelines, and facilitating team communication.
• Build relationships with internal departments and external partners to meet project milestones.
• Manage expense reports, process reimbursements, and monitor project‑related expenses against budgets.
• Support the Quality department by preparing and maintaining data reports.

Required profile

• Proven experience in executive or senior‑level administrative support, preferably within hospitality or luxury services.
• Excellent organizational skills with the ability to prioritize multiple tasks under tight deadlines.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism when handling confidential information.

Required skills