Executive & Office Assistant (UAE National)

About the role

We are seeking a highly organized Executive & Office Assistant (UAE National) to support our leadership team at Whiteshield Partners in Abu Dhabi. The role combines executive administrative duties with day‑to‑day office coordination, ensuring a smooth, professional environment for staff and visitors.

Key responsibilities

• Manage complex calendars, schedule meetings, and prioritize competing commitments for senior executives.
• Arrange travel logistics, itineraries, and related documentation.
• Monitor email flow, ensure timely follow‑up, and handle correspondence.
• Track expenses, process reimbursements, and assist with budget‑related tasks.
• Oversee daily office operations, maintain supplies, and coordinate meeting rooms.
• Serve as liaison between leadership and internal/external stakeholders, facilitating clear communication.
• Support occasional personal errands for executives with discretion.
• Handle special projects that advance executive priorities.

Required profile

• UAE national with strong communication and judgment.
• Proactive, detail‑oriented, and able to thrive in a fast‑paced environment.
• High level of discretion when handling confidential information.
• Professional demeanor and reliable work ethic.

Required skills

• Onboarding processes
• Office operations coordination
• Executive administrative support
• Travel arrangements