Executive & Personal Assistant to Senior Tech Executive

About the role

UltaHost is looking for a highly organized Executive & Personal Assistant to support a senior technology executive. The role blends professional administrative duties with personal lifestyle management, all on a remote basis aligned with UAE/MENA business hours.

Key responsibilities

• Manage the executive’s professional calendar, schedule meetings across multiple time zones, and prepare agendas and follow‑up items.
• Draft, edit, and send correspondence in English on behalf of the principal, while screening and prioritising incoming communications.
• Coordinate international travel, including flights, hotels, visas, transfers and detailed itineraries.
• Handle personal appointments, restaurant reservations, events, errands, and gift sourcing.
• Maintain confidential documents, contracts, expense records and reimbursements.
• Act as a liaison with team members, partners, vendors, household staff and service providers.
• Provide ad‑hoc support outside standard hours and anticipate needs before they arise.

Required profile

• Exceptional organisational skills with a proactive, anticipatory approach.
• Fluent written and spoken English with perfect grammar and style.
• Professional demeanor and the ability to represent the executive with discretion.
• Willingness to sign an NDA and handle highly confidential information.
• Flexibility to work remotely in the UAE/MENA timezone and be available for urgent requests.

Required skills

What we offer

• Long‑term, full‑time remote position with a fast‑growing tech company.
• Opportunity to work closely with senior leadership and influence high‑impact projects.