Executive Personal & Operations Assistant

About the role

We are seeking a highly organized and proactive Executive Personal & Operations Assistant to support the founder across multiple companies and projects. This role goes beyond traditional assistance, acting as the executive’s memory, operations coordinator, and personal office manager.

Key responsibilities

• Manage calendar, meetings, reminders and daily priorities.
• Prepare briefs for meetings and extract actionable points afterwards.
• Follow up with clients, team members, partners, suppliers and track pending tasks.
• Maintain client files, documents, checklists and operational updates.
• Update and maintain CRM/project‑management tools such as ClickUp, Google Drive, Google Calendar and related systems.
• Coordinate documents, appointments, visa/residency processes, attestations and external service providers.
• Draft professional WhatsApp messages, emails, reports, meeting notes and follow‑up summaries.
• Research vendors, service providers, opportunities and operational solutions.
• Create organized trackers, SOPs, templates and follow‑up systems to ensure nothing is missed.

Required profile

• Excellent organizational and follow‑up abilities.
• Strong written and verbal communication in Arabic and English.
• High attention to detail and ability to juggle multiple priorities.
• Proactive mindset with discretion and confidentiality.
• Experience in executive assistance, operations coordination, customer success, immigration/visa services, business setup or project management is a plus.

Required skills

• Google Drive
• Google Calendar
• ClickUp
• CRM or task‑management tools
• Spreadsheets