Executive Secretary (Arabic Speaker) – Finance Background

About the role

We are looking for a professional Executive Secretary who is fluent in Arabic and has a finance background to support our office in Dubai. The role involves managing daily administrative tasks, ensuring smooth operations, and acting as the first point of contact for visitors and callers.

Key responsibilities

• Manage calendars, appointments, and daily schedules for senior staff.
• Handle phone calls, emails, and correspondence efficiently.
• Prepare, format, and proofread letters, reports, and official documents.
• Maintain both physical and electronic filing systems.
• Coordinate with other departments and provide administrative assistance as needed.
• Arrange travel bookings and accommodations.
• Greet visitors and manage front‑desk responsibilities professionally.
• Uphold confidentiality and discretion at all times.

Required profile

• Minimum 2 years of experience in a secretarial or administrative support role.
• Fluency in spoken and written Arabic; English is an advantage.
• Professional appearance and the ability to interact with all staff levels.
• Strong organizational skills with the ability to multitask and meet deadlines.
• A diploma or bachelor’s degree in a relevant field is preferred.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).