Executive Secretary – Chairperson Support

About the role

We are seeking a proactive Executive Secretary to support the Chairperson in a fast‑paced environment. The role involves managing the Chairperson’s schedule, communications and travel, while ensuring confidentiality and professionalism at all times.

Key responsibilities

• Manage the Chairperson’s calendar, schedule meetings, prepare agendas, briefing materials and presentations.
• Handle correspondence, emails and calls on behalf of the Chairperson and track follow‑up actions.
• Act as liaison between the Chairperson and internal/external stakeholders, drafting and proofreading letters, reports and official documents.
• Plan and organise domestic and international travel itineraries, including documentation, accommodation and logistics.
• Maintain office systems, databases and confidential records; support project follow‑ups and deadlines.
• Coordinate procurement of gifts and organise events, celebrations or property launches.
• Uphold the highest level of discretion when managing sensitive information.

Required profile

• 2‑5 years of experience as an Executive Secretary supporting a Chairperson, CEO, MD or senior executive.
• Proven ability to manage complex schedules, international travel and high‑level correspondence.
• Excellent written and verbal communication in English and Hindi.
• Previous experience working in the UAE.
• Female candidates preferred.

Required skills

• Proficiency in Microsoft Office suite – Word, Excel, PowerPoint and Outlook.